Naturally, as a manager, you want to get the most out of your team. A large part of this is managing them in a way that will encourage them to work as productively as possible. This does not simply mean producing a large output; the work that your team does should be adding real value.
Define what productivity means to your business
When measuring productivity, you should consider the goals of your team, and how they contribute to the business as a whole. Your metrics should be focused on quality rather than just quantity, but don’t forget that meeting deadlines is also an important part of working efficiently.
Your key performance indicators (KPIs) should be directly linked with the wider goals of your business. When setting targets, you should always explain to your team how working towards these will help you to improve your offering and meet business goals.
Review your processes
You should regularly review the processes that your team follow in order to ensure that they are as efficient as possible. This means identifying areas for improvement and being willing to make changes where necessary. No productive team will blindly follow the same procedures just because that’s the way it’s always been done. By implementing new ideas and encouraging innovation, you should be able to see a tangible improvement to productivity over time.
Look into scheduling
Most employees will be responsible for multiple duties of varying importance. Think about which tasks are the most important, and compare that to the tasks taking up the most time. If you find that your team are spending a lot of time of lower priority projects, this should indicate that overall productivity could be improved. Work with them to improve their scheduling and prioritising and you will see a measurable difference in the quality of your team’s output.
Track individual performance
Evaluating the productivity of each individual will help you to build a greater understanding of the team as a whole. Everyone will have different working styles, so you should encourage them all to work in a way that will yield the best possible results for them. If you identify any barriers that are holding them back from being productive, work with them to find solutions. Setting both short-term and long-term goals for everyone within the team will allow you to accurately measure how much everyone is contributing.