When you are organising a meeting you have to think of a lot of different factors included with the responsibility. These are the main factors which Baltic think you need to consider when planning and delivering a meeting.
- What needs to be achieved?
You know what you need to cover in each meeting. This may be an obvious fact however you need to go into as much detail as possible about the different subjects, to make sure that every aspect is covered, therefore you go into it with a clear agenda.
- Who are you going to be speaking to?
Knowing your audience is very important. You need to make sure that the subject is relevant to them and their role. You always need to think about the technical language you are using as it may be over complicated for some people and too simplistic for others.
When planning your meetings you need to make sure that you are delivering them in order of importance. You can then plan your time wisely and see how long each meeting is going to take. If some meetings are just a catch up then don’t add them to the agenda as they can happen whenever you and your employee are free.
- Keep it fresh/exciting
You don’t want people sitting in your team thinking ‘here is another power point presentation’. Mix it up a little, you want everyone to be motivated when they come into your meetings. Ask for feedback, find out what different groups would like to see within your meetings.
- Stick to it
Don’t decide to do a meeting at a different time. People have set aside the time which you have allocated so some may not be able to attend if you change the date and time.